1. The service
QuickClockin (operated by ITMem Development) provides a cloud-based workforce time-tracking platform, including the web dashboard at quickclockin.com and the QuickClockin iOS mobile application (together, the "Service"). By accessing or using the Service, you agree to these Terms. If you use the Service on behalf of an organization, you confirm you have authority to bind that organization.
We reserve the right to modify, suspend, or discontinue any feature of the Service at any time. We may update these Terms; material changes will be announced on the site or by email. Continued use after changes take effect means you accept the updated Terms.
2. Accounts & security
You are responsible for:
- Providing accurate, current account information and keeping it up to date
- Keeping your password and Login ID confidential and not sharing them
- All activity that occurs under your account, whether authorized or not
- Notifying us immediately of any unauthorized access or security breach
Administrators are responsible for the accounts they create and the employees they authorize. Employee account data — including all time records, mileage, and session history — is visible to account administrators. This is the intended behavior of the Service.
3. Acceptable use
You agree not to:
- Submit false, fraudulent, or manipulated time entries, mileage records, or any other data
- Clock in or out on behalf of another employee ("buddy punching")
- Attempt unauthorized access to other accounts, systems, or data
- Interfere with or disrupt the service or other users' access (DoS, scraping, flooding)
- Scrape, crawl, or bulk-extract data from the Service using automated tools
- Reverse engineer, decompile, or attempt to extract the source code of the Service
- Resell, sublicense, or commercially exploit the Service without written permission
- Use the Service for any unlawful purpose or in violation of any applicable law
- Create multiple accounts to circumvent restrictions or abuse investigations
We may suspend or terminate accounts involved in prohibited activity without prior notice.
4. Employer & workforce compliance
If you use QuickClockin as an employer, manager, or account administrator, you represent and warrant that:
- You have obtained all legally required consents and provided all required notices to employees before monitoring their work time
- Your use of the Service complies with all applicable employment, labor, data protection, and privacy laws in your jurisdiction
- You have the legal right to collect, store, and process employee time and work data using the Service
QuickClockin provides a technology tool only. We do not provide legal, employment, payroll, HR, or compliance advice. Consult qualified legal counsel before deploying employee time-tracking systems. Laws governing employee monitoring vary significantly by jurisdiction.
5. Accuracy of time records
QuickClockin records clock-in and clock-out timestamps server-side at the moment actions are performed. While we strive for accuracy, we make no warranty regarding the completeness or error-free nature of time records. Factors outside our control — including network latency, server load, and user-performed actions — may affect recorded data.
Work records generated by QuickClockin are system records, not legal or payroll guarantees. They should not be used as the sole basis for payroll calculations, legal disputes, tax filings, overtime determinations, or compliance decisions. Mileage data is manually entered by employees and is not independently verified.
Employers are solely responsible for verifying the accuracy of records and for maintaining any legally required records through independent means.
6. Your data
You retain ownership of the data you submit to QuickClockin. You grant us the limited, non-exclusive license needed to store, process, and display your data to provide the Service. See our Privacy Policy for full details on data handling.
You may export your data at any time as PDF or CSV. We are not responsible for data once it has been exported and leaves our systems. We encourage you to maintain your own backups of important records.
7. Free service & future billing
The QuickClockin core platform is currently provided free of charge. We may introduce optional paid plans in the future; you will only be charged after explicitly opting into a paid tier with at least 30 days' prior notice.
We reserve the right to rate-limit or throttle free accounts to ensure fair access. Abuse of free-tier resources (excessive automated API calls, scraping, bulk operations) may result in account suspension.
8. Service availability
We work to keep QuickClockin available at all times, but we do not guarantee uninterrupted access. The Service may be temporarily unavailable due to maintenance, infrastructure outages, third-party provider failures, cyberattacks, or events outside our control.
Clock-in and clock-out actions require an active internet connection — this is by design. Server-side timestamps are the authoritative record. Offline clock events are not queued or retroactively applied. Plan accordingly when operating in low-connectivity environments.
9. Mobile application & App Store
The QuickClockin iOS app is distributed through the Apple App Store. Apple is not a party to these Terms and bears no responsibility for the Service. In the event of any app failure, you may notify Apple for a refund of any purchase price; Apple has no other warranty obligations. Apple is not responsible for any product liability, legal compliance, or consumer protection claims relating to the app.
10. Third-party services
The Service uses third-party infrastructure including Google Firebase for analytics. Use of those services is subject to their own terms and policies. We are not responsible for the acts, omissions, or availability of third-party services. Firebase data collection is described in our Privacy Policy.
11. Intellectual property
The Service — including its design, source code, trademarks, logos, and all content created by us — is owned by ITMem Development and protected by applicable intellectual property laws. Nothing in these Terms grants you any right in our intellectual property beyond the limited license to use the Service as described.
12. No warranty
TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED — INCLUDING MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT, ACCURACY, RELIABILITY, OR UNINTERRUPTED ACCESS. WE DO NOT WARRANT THAT TIME RECORDS, REPORTS, OR EXPORTED DATA WILL BE ACCURATE, COMPLETE, OR ERROR-FREE.
13. Limitation of liability
TO THE MAXIMUM EXTENT PERMITTED BY LAW, ITMEM DEVELOPMENT IS NOT LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES — INCLUDING LOSS OF PROFITS, LOSS OF DATA, PAYROLL ERRORS, PAYROLL DISPUTES, INCORRECT TIME RECORDS, INCORRECT MILEAGE RECORDS, INACCURATE REPORTS, MISSED CLOCK EVENTS, BUSINESS INTERRUPTION, OR SERVICE DOWNTIME — EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
Specific exclusions include, without limitation:
- Any payroll dispute, wage claim, overtime error, or employment matter arising from use of or reliance on QuickClockin records
- Losses resulting from Service unavailability, maintenance, or outages
- Data loss or corruption resulting from infrastructure failures or third-party provider issues
- Losses from unauthorized account access where you failed to protect your credentials
- Accuracy of exported files, reports, or data once they leave our systems
Our total aggregate liability for all claims arising from or related to the Service shall not exceed the greater of (a) the total fees you paid us in the 12 months preceding the claim, or (b) $100 USD.
14. Indemnification
You agree to indemnify and hold harmless ITMem Development, its officers, employees, and agents from any claims, liabilities, damages, and costs (including legal fees) arising from: your violation of these Terms; your failure to comply with applicable laws when using employee time-tracking features; disputes between you and your employees arising from Service data; or any payroll, wage, or legal claims based on data generated by the Service.
15. Termination
You may stop using the Service and request account deletion at any time by contacting support@quickclockin.com. We may suspend or terminate accounts that violate these Terms, engage in fraudulent activity, or have been inactive for an extended period, with or without prior notice.
Sections covering No Warranty, Limitation of Liability, Indemnification, and Intellectual Property survive termination.
16. Force majeure
We are not liable for failures or delays caused by circumstances beyond our reasonable control, including natural disasters, pandemics, war, government actions, internet outages, cyberattacks, power failures, or failures of third-party providers including hosting services and Firebase.
17. Disputes & governing law
We ask that you contact us first at support@quickclockin.com to resolve any dispute informally before initiating formal proceedings. Most concerns can be resolved quickly this way.
These Terms are governed by applicable law. Any unresolved disputes shall be subject to binding individual arbitration — you waive any right to participate in class action lawsuits or class-wide arbitration. If arbitration is not enforceable, you consent to jurisdiction in the courts of competent jurisdiction for resolution of disputes.
18. General
These Terms, together with our Privacy Policy, constitute the entire agreement between you and ITMem Development regarding the Service. If any provision is found unenforceable, the remaining provisions remain in full effect. Our failure to enforce any right is not a waiver of that right.
No legal, payroll, or tax advice: Nothing in the Service or these Terms constitutes legal, employment, payroll, tax, or compliance advice. Consult qualified professionals for those matters.
19. Contact
For questions about these Terms: support@quickclockin.com
Developer: ITMem Development · itmem.net
